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Accounts Payable & Payroll Specialist

FLSA: Full-time, Non-exempt

Location: Tracy's Landing, MD

The Accounts Payable & Payroll Specialist is responsible for a variety of highly sensitive and confidential accounting duties including managing accounts payable, the payment process, and processing weekly payroll. The Accounts Payable & Payroll Specialist will work both independently and collaboratively while prioritizing a diverse workload.

Essential Job Functions, Duties & Responsibilities

  • Process weekly payroll inclusive of exempt and non-exempt staff
  • Reconcile project hours each pay cycle to ensure non-exempt pay is complete and accurate
  • Respond to employee inquiries regarding payroll matters as needed and handle all payroll related mail received electronically and/ or via USPS
  • Process and maintain records of garnishment orders
  • Process payments for taxes, 401K related transactions and other benefits
  • Reconcile quarterly tax reporting
  • Coordinate and review the annual form W-2
  • Assist with year-end audit activities related to all payroll related general ledger accounts
  • Maintain vendor records and perform annual 1099 reporting
  • Process vendor invoices, including coding to appropriate general ledger account, department, product class and project code
  • Administer our corporate credit card program, including related invoice entry and month-end reconciliation
  • Reconcile AP related general ledger accounts monthly and ensure all transactions are accurate and complete
  • Prepare month-end AP accruals
  • Assist with year-end audit activities related to all AP related general ledger accounts and activity
  • Participate in special projects and initiatives and provide general support to the Controller as needed
  • Handle all AP related mail received electronically and/or via USPS

Education, Knowledge, Skills & Abilities

  • Minimum of 3-5 years’ experience working in accounts payable and payroll
  • Familiarity with payroll tax laws
  • Proven knowledge of accounts payable/general ledger systems and procedures and financial chart of accounts
  • MS Office skills, particularly in Excel and Word
  • Experience with SAGE 300 a big plus